Design the event first
Start from audience, venue, rooms, languages and delivery format before selecting equipment.
Individuals · Business · Government
Event Budget Planner — build the scope before requesting the formal proposal
Estimate the operational complexity of your event before issuing an RFP. Enter attendees, days, languages, rooms and required workstreams. The planner shows the cost drivers and, when approved planning rates are configured in production, can display an indicative planning estimate. The formal proposal always confirms actual city, equipment and staffing availability.
EXPERT NOTE
Interpreting quality starts before the meeting
Interpreting preparation includes agenda, speakers, terminology, presentations, scripts, names, technical setup, channel plan and contingency. The interpreter is selected for language direction, domain and delivery mode—not availability alone.
Secure intakeFiles stored outside the public web root
Procurement readyPO / Bon de Commande and cost-center fields
Multi-serviceTranslation, interpreting and events
MarketsMorocco · Saudi Arabia · Worldwide
LanguagesArabic · French · English + 100+ languages
Event Budget Planner — build the scope before requesting the formal proposal built around how the buyer works
See the cost drivers
Interpretation channels, AV, streaming, registration, VIP protocol, transport, accommodation and staffing all affect the final budget.
Convert planning into an RFP
Use the result to send a structured event request with the scope, budget reference and required proposal deadline.
Build the planning scope
Buyer checklist before approval
Before approving Event Budget Planner — build the scope before requesting the formal proposal, define who owns the decision, which market and end-use apply, the required completion date, the documents or event inputs already available, the confidentiality level, and the commercial reference that should appear on the quotation. These details prevent avoidable rework and make it easier to select the right combination of professional linguists, project management, interpreting resources, event production, equipment, review and client approval.
For Event Budget Planner — build the scope before requesting the formal proposal, procurement teams should also identify any purchase-order requirement, tender or RFQ reference, supplier-registration step, billing constraint, authorized requester, approver and final delivery format. Where the work is recurring, add terminology, translation-memory ownership, reporting expectations and an escalation contact. Where the service is local, confirm city, venue or delivery point; where it is remote, confirm platform, connectivity and access requirements before the formal proposal is accepted.
Ready to move forward?
For Event Budget Planner — build the scope before requesting the formal proposal, choose the route that matches how you buy: secure quote, consultation, corporate account or procurement request.
INTERPRETING OPERATIONS
Interpreting quality is prepared before anyone speaks
A successful interpreted meeting depends on preparation, assignment, terminology, audio conditions, turn-taking and logistics. The interpreter is one part of a wider operational setup that should be confirmed before the session starts.
Mode selection
Consecutive, simultaneous, remote, on-site, whispered or liaison interpreting are chosen according to audience size, interaction pattern, venue, confidentiality and timing.
Interpreter briefing
Agendas, speaker names, presentations, terminology, acronyms and background documents improve preparation and reduce avoidable ambiguity during the event.
Technical conditions
For remote and hybrid sessions, microphone quality, stable connectivity, platform access and channel configuration are checked before the live session.
Event logistics
On-site work may require booth or receiver planning, sound coordination, access arrangements, badges, schedules and clear handover between speakers and interpreters.
Confidentiality and conduct
The scope should identify sensitive sessions, restricted documents, recording rules and any access limitations before materials are circulated.
Contingency planning
Long sessions, parallel tracks and critical events may require additional interpreters, breaks, backup connectivity or technical support. These needs are best identified during scoping.
What to include in a Event Budget Planner — build the scope before requesting the formal proposal brief
Provide date, time zone, duration, languages, attendee count, format, venue or platform, subject matter, agenda, speaker material, recording requirements and any confidentiality or equipment needs.